Privacy Policy

Last updated: 23rd January 2026

This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website or our services. It is written to comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and guidance
from the Information Commissioner’s Office (ICO).

 

1. Who We Are
Data Controller: YT Properties
Address: YT Properties Capital Office, 124 City Road, London, EC1V 2NX
Email: Lettings@ytproperties.co.uk
We operate a website that advertises and manages rental properties in the United Kingdom. We are the data controller responsible for your personal data.

 

2. Personal Data We Collect
We may collect and process the following types of personal data:

a) Information you provide to us

• Name

• Email address

• Telephone number

• Postal address

• Date of birth (where required for tenancy checks)

• Employment and income details (for referencing purposes)

• Identification documents (e.g. passport, driving licence) where legally required

• Any other information you choose to provide when contacting us or applying to rent a property

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b) Information we collect automatically

• IP address

• Browser type and version

• Device information

• Pages visited and interactions with our website

• Cookies and similar technologies (see Section 9)

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c) Information from third parties

• Tenant referencing agencies

• Credit reference agencies

• Employers, landlords, or guarantors (where relevant)

• Government or public databases where legally required

 

3. How We Use Your Personal Data
We use your personal data for the following purposes:

• To respond to enquiries and communicate with you

• To arrange viewings and manage rental applications

• To carry out tenant referencing, credit checks, and Right to Rent checks

• To prepare, manage, and administer tenancy agreements

• To manage ongoing tenancies, maintenance, and related services

• To comply with legal and regulatory obligations

• To improve our website and services

• To prevent fraud and ensure security

 

4. Lawful Bases for Processing
Under UK GDPR, we rely on the following lawful bases:

 Contract: Processing is necessary to take steps before entering into a tenancy agreement or to perform a contract with you

• Legal obligation: Processing is required to comply with UK law (e.g. Right to Rent checks, tax, or regulatory requirements)

• Legitimate interests: Processing is necessary for our legitimate business interests, provided these do not override your rights

• Consent: Where required, we will ask for your clear consent (e.g. for marketing communications)

 

5. How We Share Your Personal Data
We may share your personal data with:

• Tenant referencing and credit check providers

• Contractors and maintenance providers (where relevant to your tenancy)

• IT and website service providers

• Professional advisers (e.g. solicitors, accountants)

• Government bodies or regulators where required by law

We only share personal data where necessary and ensure appropriate safeguards are in place.

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6. International Transfers
We do not normally transfer personal data outside the UK. If we do, we will ensure appropriate safeguards are in place, such as adequacy regulations or standard contractual clauses.

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7. Data Retention
We retain personal data only for as long as necessary for the purposes for which it wascollected, including legal, accounting, or reporting requirements.
Typical retention periods include: - Enquiry data: up to [e.g. 12 months] - Applicant data(unsuccessful): up to [e.g. 6–12 months] - Tenant data: up to [e.g. 6 years after the tenancy ends]
Retention periods may vary depending on legal obligations.

 

8. Your Data Protection Rights
Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate or incomplete data

• Request erasure of your data (in certain circumstances)

• Restrict processing of your data

• Object to processing based on legitimate interests

• Request data portability

• Withdraw consent at any time (where consent is the lawful basis)

To exercise your rights, please contact us using the details in Section 1.

 

9. Cookies
Our website uses cookies and similar technologies to improve functionality and analyse website usage.  You can control or disable cookies through your browser settings. For more information, please see our Cookie Policy.

 

10. Security of Your Personal Data
We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

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11. Complaints
If you are unhappy with how we handle your personal data, please contact us first so we can address your concerns.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

• Website: https://www.ico.org.uk

• Telephone: 0303 123 1113

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12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website, and significant changes will be communicated where appropriate.